Committee Meeting 18th December 2005

Attendance: Michael, April, Coman, Tom, Paul, Erika, Dave
Apologies: Stephanie

Agenda:
1.	Guests
2.	Venue
3.	Money/Fundraising
4.	Launch Stuff
Meeting Opened 1720

1. Guests
-	Dave has sent through a list of people he's contacted. Will continue to pursue them.
-	Michael will forward Dave's email on to Dave Cake who will pass it on to Jonothan Strachan.
-	Damian's email - Michael will reply with thanks, we're okay etc.

2. Venue: 
-	Coman has received a quote from The Acacia for $9250, which sounds reasonable and is within the budget. Coman will request their terms and conditions, which we will then adjust based on what the con needs. Once we're happy with the terms, we'll go to WASFF to seek approval.

3. Money/Fundraising: 
-	April submitted the budget at the last WASFF meeting, but it was turned down as not detailed enough. She will work on it before the next board meeting.
-	Membership - buy 3, get 1 free was discussed. Will look at costings and see if we can fit it in to the budget
-	Merchandise ideas:
		- Hats, girlie shirts.
		- Key rings, bottle openers etc.
		- Signing shirt (list of guests on the back with space for signature)
-	Quiz nights - Coman proposed we have a quiz night around Easter. Proposed for the Saturday following Easter.
-	Cocktail party - Coman will do a cost breakdown to see if feasible.

4. Launch Stuff:
-	Tom came up with a slightly easier idea for launch video. Some discussion, but general agreement. Will approach the key characters in the script.
-	Brainstorming section to the script before the rest of it. Tom will add bits to scripts.
-	Progress Reports - Content for PR0 - committee introductions, convenor letter, guests (if possible), upcoming fundraising events, membership price, venue. Will discuss on the list and work out content.
-	Short story competition - will announce at the launch, outlining categories etc.

Meeting closed, 1830